The fee schedule for Certificate Holders has been updated – see below. The updated schedule will be effective from 1 January 2022.
In Appendix 1 of the fee schedule, a number of example scenarios are provided to illustrate the practical application of the schedule. In addition, our FAQs below should help in answering any questions that arise.
For reference, the current fee schedule may be viewed here.
If you have any matters that require interpretation or clarification please email firstname.lastname@example.org.
Q: A new fee schedule will be implemented from 1 January 2022, what has changed?
A: Two changes have been introduced. First, from 1 January 2022 all Certificate Holders will pay an annual fee of €800. Second, a new category (Category 1) of Trader/End-user has been introduced for those selling/using an annual volume (over the 12-month period 1 October to 30 September) of between 1 and 99,999 tonnes of biomass with an SBP claim. Those Traders/End-users falling into Category 1 will attract a fixed transaction fee of €1,000 for the 12-month period.
The published fee schedule has been updated to reflect the above.
Q: Will Certificate Holders pay the annual fee in addition to the volume/transaction-based fee?
A: No, it is an either or situation that depends on the amount of the volume/transaction-based fee. If the volume/transaction-based fee amounts to more than €800 over the 12-month period 1 October to 30 September, then a credit note will be issued for €800 and Certificate Holders will pay the remaining balance. If the volume/transaction-based fee amounts to less than €800 over the 12-month period, Certificate Holders will pay only the annual fee of €800. Therefore, the annual fee acts as a minimum fee payable by Certificate Holders.
Q: Why has an annual fee been introduced?
A: Introducing an annual fee is a much fairer way to share the costs of the SBP certification system across all Certificate Holders.
Q: When will Certificate Holders be invoiced for the annual fee?
A: Certificate Holders will receive an invoice for the annual fee of €800 shortly after 1 January each year.
Q: Are suspended Certificate Holders required to pay the annual fee?
A: Yes. All active and suspended Certificate Holders are obliged to pay the annual fee. Active and suspended Certificate Holders incur costs associated with the SBP IT platforms (for example, the Data Transfer System) and therefore it is both fair and proportionate to share those costs across those who incur them.
SBP regards the status of suspension as a temporary – it gives Certificate Holders time to address any non-conformity that has led to the suspension, with the objective of regaining certified status as soon as possible. To enable that, suspended Certificate Holders remain registered on all SBP IT platforms. Unlike terminated Certificate Holders, who would need to undergo a main audit to regain certified status.
Q: What will the fees be used for?
A: The fees are the sole income of SBP and cover all the running costs of the organisation. See Financial information for a breakdown of how our annual income is spent.
Q: Why does the fee for wood pellets differ from that for woodchips?
A: The two categories of fuel – wood pellets and woodchips – have significantly different net calorific values and as a result attract different fees. Wood pellets and woodchips may be readily differentiated by physical inspection, however, where such physical inspection is not definitive biomass with a net calorific value greater than 15MJ/kg shall be defined as wood pellet and that with a net calorific value of less than 15MJ/kg shall be defined as woodchip. Note: woodchips shall be recorded in the Data Transfer System on a wet tonne basis.
Q: Who will determine the volumes of SBP-certified material that will form the basis of the ultimate fee, and where will the data be taken from?
A: SBP will determine the volumes based on data/transactions recorded in the Data Transfer System (DTS).
Q: Will the SBP accredited Certification Bodies be collecting the fees from Certificate Holders, like in the FSC and PEFC systems?
A: No, SBP will collect the fees itself.
Q: What currency will the fees be invoiced in?
A: The fees will be invoiced in Euros.
Q: Will the underlying calculation of the fee be supplied to each Certificate Holder with the invoice?
A: Biomass Producers’ invoices will include DTS Transaction Batch IDs, allowing verification of the transactions and comparison with the relevant DTS transactions report. Traders’ and End-users’ invoices will be accompanied by the DTS transactions report for the invoiced quarter.
Q: What should I do if I require just one invoice to cover the fees of multiple facilities in my group of companies?
A: Please contact SBP at email@example.com as soon as possible.
Q: What happens in the case of non-payment of fees?
A: Non-payment will trigger a payment reminder and, in last instance, a suspension of the certificate and use of the Data Transfer System (DTS) will be disabled.
Q: How will the quarterly billing of Certificate Holders be handled administratively?
A: Certificate Holders will be invoiced directly by SBP.